Privacy Policy — Upskill Recruitment

Upskill Recruitment takes the privacy of your information very seriously. This privacy policy explains how we collect, use, and protect your personal data in connection with our recruitment services and your use of our website: www.recruitment.upskill.co.uk

Scope of this Privacy Policy

This privacy policy applies only to the actions of Upskill Recruitment and Users with respect to this Website and our recruitment services. It does not extend to any websites that can be accessed from this Website, including (but not limited to) any links we may provide to social media websites.

Data Collected

We may collect the following Data, which includes personal Data, from you in accordance with this privacy policy:

1. – Name
2. – Date of birth
3. – Gender
4. – Job title / profession
5. – Employment history and qualifications
6. – Contact information (email addresses, telephone numbers)
7. – Demographic information such as postcode, preferences, and interests
8. – CVs, cover letters, right-to-work documents, and professional references
9. – National Insurance number and bank details (for temporary or contract workers)
10. – IP address, browser type and version, operating system, and usage data

We may also collect special category data (e.g. ethnicity, disability status, sexual orientation, religion) only where it is relevant to our equality, diversity and inclusion (ED&I) monitoring or where you have explicitly provided consent.

How We Collect Data

We collect Data in the following ways:

1. – Data given to us by you
2. – Data collected automatically

Data Given to Us by You

Upskill Recruitment will collect your Data in several ways, for example when:

1. – You contact us via the Website, by phone, post, or email
2. – You register as a candidate or submit your CV
3. – You apply for a job through our site or via a job board
4. – You attend an interview, assessment, or event
5. – You engage with our consultants or complete onboarding documents
6. – You elect to receive marketing communications or job alerts

Data Collected Automatically

When you access the Website, we may automatically collect information such as:

1. – Your IP address
2. – Date, times, and frequency of visits
3. – How you interact with website content

This helps us improve our website and service delivery.

Our Use of Data

We use your Data to deliver high-quality, restorative recruitment services. Specifically, Data may be used for the following purposes:

1. – Matching candidates with suitable employment opportunities
2. – Managing job applications, placements, and assignments
3. – Communicating with you throughout the recruitment process
4. – Performing identity, eligibility, and right-to-work checks
5. – Facilitating payroll for temporary assignments
6. – Complying with legal, tax, or regulatory requirements
7. – Improving our services and maintaining internal records
8. – Sending you job alerts, updates, or marketing (where you have opted in)

We process your Data under the following lawful bases:

1. – Contract: to fulfil our obligations to candidates and clients
2. – Legal obligation: to comply with employment and recruitment law
3. – Legitimate interests: to match you with roles and improve our services
4. – Consent: where you’ve agreed to receive marketing or share diversity data

Equality, Diversity and Inclusion (ED&I)

As a restorative recruitment organisation, Upskill Recruitment is committed to promoting equity, diversity, and inclusion in all our practices. To help us achieve this, we may ask candidates to share diversity-related information (such as ethnicity, disability, or gender identity). 

Providing this data is entirely voluntary and never affects your application or employment prospects. It is used anonymously and in aggregate to:

1. – Monitor representation and inclusion across our recruitment activity
2. – Identify and address potential barriers in our processes
3. – Support clients in developing fair, accessible hiring practices
4. – Report on progress toward ED&I objectives

We store and process ED&I data securely, in line with GDPR requirements, and only with your explicit consent. You can withdraw your consent at any time by contacting recruitment@upskillultd.org
Cookies Policy
What Are Cookies?
Cookies are small text files placed on your device when you visit our website. They help us provide a better user experience, remember your preferences, and understand how you interact with our site. 

Types of Cookies We Use

1. – Strictly Necessary Cookies – Required for the website to function (e.g. security, navigation)
2. – Performance Cookies – Collect anonymous data to help us improve website performance
3. – Functionality Cookies – Remember your preferences (e.g. language, region)
4. – Analytics Cookies – Help us understand visitor behaviour so we can improve our content and services
5. – Marketing Cookies – Used (with your consent) to deliver relevant job alerts or promotional content

How We Use Cookies
We use cookies to:

1. – Ensure the website functions properly
2. – Improve your browsing experience
3. – Analyse traffic and usage patterns
4. – Remember your preferences
5. – Tailor content and communications

We do not use cookies to collect personal data without your knowledge or consent. 

Managing Cookies
You can manage or disable cookies through your browser settings at any time. Please note that disabling cookies may affect website functionality. 

For more information on cookies, visit: www.allaboutcookies.org

Who We Share Data With

We may share your Data with:

1. – Clients (potential employers) to facilitate job applications and placements
2. – Third-party service providers, including payroll processors, IT systems, and compliance tools
3. – Government or regulatory bodies, where legally required (e.g. HMRC, Home Office)
4. – Our employees, agents, or professional advisers, for service delivery and legal compliance

We require all third parties to respect the security of your data and process it only in accordance with this policy.

Keeping Data Secure

We use appropriate technical and organisational measures to safeguard your Data. This includes:

1. – Password-protected systems and secure databases
2. – Encrypted storage and restricted access
3. – Regular data protection audits

If you suspect misuse or loss of, or unauthorised access to your Data, please contact us immediately at recruitment@upskillultd.org

Data Retention

We keep personal data only as long as necessary to fulfil the purposes outlined. Typically:

1. – Candidate data: retained for up to 6 years after last contact, unless you request deletion sooner
2. – Client and business records: retained in line with legal and accounting obligations

Even if deleted from active systems, data may remain on secure backups for compliance purposes.

Your Rights

You have the following rights under UK GDPR:

1. – Access – request copies of your data
2. – Correction – rectify inaccurate or incomplete data
3. – Erasure – request deletion of your data
4. – Restriction – limit how we use your data
5. – Portability – request data transfer to another provider
6. – Objection – to processing, including marketing
7. – Withdraw consent – where processing is based on consent

To exercise these rights, contact recruitment@upskillultd.org

Links to Other Websites

This Website may, from time to time, provide links to other websites. We are not responsible for their content or privacy practices. We advise you to read their privacy policies before providing any personal data.

Changes of Business Ownership and Control

In the event that Upskill Recruitment expands, sells, or transfers ownership, Data relevant to the transferred business may also be transferred, subject to this privacy policy and continued protection of your privacy rights.

Changes to this Privacy Policy

We may update this policy periodically. Changes will be posted on our website, and your continued use of our services signifies acceptance of the revised terms.

Contact Us

If you have questions about this policy or wish to exercise your rights, contact:
recruitment@upskillultd.org
Upskill Recruitment, 20 – 22 Wenlock Road London N1 7GU.